Cancellations and Refunds

Any changes to registration are subject to a $100 admin fee, this includes cancellations/refunds, name changes, or registration type changes.

Cancellation and refund requests must be emailed to the IAVM Meetings Department at meetings@iavm.org. Fees are calculated based on the full cost of registration and the date the cancellation request is submitted.

If a registrant is unable to attend an event for any reason, someone else from their venue/company may attend in their place with written notice up to 2 weeks before the event start date. If a cancellation is necessary, the following refund deadlines apply:

• Cancellation request submitted on or before April 7, 2025: full refund minus $100 admin fee
• Cancellation request submitted between April 8 –May 7, 2025: 50% refund minus $100 admin fee
• Cancellation request submitted between May 8 – May 24, 2025: 25% refund minus $100 admin fee
• Cancellation request submitted on May 25, 2025 or later: No refund

The cancellation deadlines apply to PAID, UNPAID, and partially paid registrations. Invoiced no-shows will be billed as cancellations accordingly. Late requests for refunds due to special circumstances will be considered on a case-by-case basis.

Rollover Policy

There is no rollover option. If a registrant is unable to attend, and the venue is not able to send another attendee, registration fees will be refunded based on the above cancellation deadlines.